These projects need robust applications which can manage tasks’ journey from inception to completion. This is good enough for most projects which don’t need the advanced features we will discuss in the next section.Īn example of intermediate project management is Trello Advance task management softwareĬomplex projects, especially those involving the collaboration of multi-disciplined groups like software engineering, hardware engineering etc, need more advanced project management tools than the previous two types mentioned above. Most online project managers available today provide this level of functionality. The system should be able to provide the ability for the team members to add comments on task for effective collaboration. Comments: During task’s life cycle question may arise.Percentage completed: This provides a tool for the person working on the task to tell the rest of the team what percentage of the task is completed at any given time.Search: A good task manager provide search by different attributes like assigned to, status and tags.Tagging: A good task manager provides tagging to label task for easier search and grouping.A task could have one of the following states: Status: The clear showing of a task’s status is very important and can trigger action by the project manager or the team as a whole.Incorporation of third-party file storage systems like Google Drive and DropBox is a big plus. File attachment: To support task description or files needed to accomplish or verify the task, the task manager should have a facility for attaching files to tasks.A recurring task helps to simplify this by creating the task once and using it as many times as needed. Recurrence: In many projects a task is repeated daily, weekly or monthly.In addition to all features listed above, this type of task manager needs to provide the following: An example if simple project management is Asana.įor more advanced projects when a few people work together, the task manager needs to provide more functionality and features than listed above to be effective. Quite a lot could be accomplished even with is simple task management system. Most to-do lists have this level of functionality. That is all needed for a simple task manager to provide.Assigned to: Individual who is responsible for completing this task.Description: Task description is used when the task title is not enough and more information should be given to the person the task is assigned, to make things clear.Title: A task should have a title this helps to state the reason for the task in one simple sentence.Here we have listed the minimum functionality needed to complete basic personal or simple projects. When managing task for personal use or simple projects all the functionality provided by advance task manager is not needed. For each, the required attributes and functionality is listed and explained. I have grouped these task management tools as beginners, Intermediate, and advance. There are three levels of task management software, each targeting different project complexities, team’s experience, team’s structure, and team sizes. We also aim to clarify terms used by project management practitioners when task management is discussed or planned. The hope of this tutorial is to educate the reader about the attributes of good task management software. The market is saturated with to-do list and task management tools in varying maturity and functionality. More advanced task management systems support dependencies, recurrence, priority, and complexity. Tasks could have status, start date, due date, people who are assigned to work on them, comments, tags and files which are attached to them. Teams rely on task management software to collaborate and achieve group goals together. Individuals use task management tools like a pen and a pad or software tools to organize and accomplish personal goals for every day’s chores. It includes gathering requirements, planning, status tracking, testing and creating final reports when tasks are completed. Task management is the tool for creating and managing tasks through the project’s lifecycle. In other words, there could not be a good project management software without a very good task management software as an integral part of it. Without task management software, there is no project management software.įor this reason, task management is the primary foundation of any project management application. Task management is as integral to the project management discipline as a ball to the game of football.
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